What does a fractional CFO do and do I need one?
A fractional CFO is a part-time chief financial officer who works with several businesses instead of being employed full-time by one company. You get senior-level financial thinking without the six-figure salary of a dedicated hire.
The work is different from bookkeeping. A bookkeeper records what happened. They categorize transactions, reconcile accounts, and produce accurate financial statements. A fractional CFO takes those numbers and helps you decide what to do next. Can you afford to hire two more people this quarter? When will cash get tight if sales slow down 15%? How should you structure the financing for that second location? That’s CFO territory.
Typical fractional CFO work includes cash flow forecasting, building budgets and projections, analyzing profitability by service line or location, preparing financial packages for lenders, and advising on pricing and major purchases. They’re reading the story your numbers are telling and translating it into decisions you can act on.
You might need one if you’re growing fast and your books are accurate but nobody’s thinking ahead. Or you’re facing a major decision like expansion or a big equipment purchase and want real projections behind it rather than gut instinct. Seeking bank financing usually triggers the need because lenders want cash flow forecasts and financial narratives that make sense. Business owners who find themselves surprised by cash flow even when profits look fine often realize they need someone looking forward, not just backward.
You probably don’t need one yet if your books aren’t current or accurate. Get that handled first because a CFO can’t build forecasts on unreliable historical data. Solo operators with simple finances and no immediate growth plans rarely need this level of support. If you already have good monthly reports from your Richmond bookkeeper and you understand them well enough to make decisions, you may be fine for now.
Most small businesses don’t need a fractional CFO. Solid monthly bookkeeping and an annual conversation with your accountant handles the majority of what small businesses require. The fractional CFO role makes sense when you’ve outgrown that level of support but aren’t big enough to justify a full-time hire. That usually happens somewhere in the $500,000 to $5 million revenue range, especially when the business is facing decisions that require financial modeling rather than just financial reporting.
The question isn’t really whether a fractional CFO would be helpful. More financial insight is always helpful. The question is whether you’re at a stage where the value justifies the cost, and that depends on what decisions you’re trying to make.
Greater Richmond's Small Business Bookkeeper
The Next Step:
A Short Conversation
Fifteen minutes to tell us what you're dealing with. We'll let you know how we can help and give you a clear price quote.
More Questions
What records do I need to keep for sales tax audits?
Keep all sales invoices, exemption certificates, tax returns filed, and bank records that show how you calculated what you collected and remitted. Virginia requires you to hold these for at least three years, though four to six is safer.
Read answerShould I use accrual accounting for my e-commerce store?
In most cases, yes. Accrual accounting matches revenue with the costs that generated it, which matters when you hold inventory and sell through platforms with delayed payouts. Cash basis works for very small stores but starts creating blind spots as you grow.
Read answerCan QuickBooks handle inventory tracking for my business?
QuickBooks Plus and Advanced can track inventory, calculate cost of goods sold, and set reorder points. Basic retail or wholesale operations work well with the built-in features. More complex needs like manufacturing or multi-location tracking may require third-party integrations.
Read answerDo I need a business license to operate in Richmond?
Yes, you need a BPOL (Business Professional and Occupational License) to operate in Richmond. The annual fee is based on your gross receipts, and some industries require additional permits beyond the basic license.
Read answerHow do I reconcile payments from multiple sales channels?
Each channel deposits differently and bundles fees, refunds, and payouts in unique ways. Reconcile each platform's settlement reports to your bank deposits, tracking gross sales and fees separately rather than just recording net deposit amounts.
Read answerHow long does it take to catch up on a year of bookkeeping?
A year of catch-up bookkeeping typically takes one to four weeks of work time, though this varies based on transaction volume, documentation quality, and business complexity. Cash-heavy businesses and those with disorganized records take longer.
Read answer
