Project Cost Tracking

Know which jobs make money and which ones don't. Track labor, materials, and subs against each project so you're not guessing at profit.

The Job You Thought Made Money

You bid a kitchen remodel at $40,000. The client paid in full. Felt like a good job. But labor ran three weeks longer than planned, materials came in over estimate, and by the time it was done you’d spent $38,000 to deliver it. Two thousand dollars for three months of work. That’s not profit, that’s a rounding error.

Without job costing, you don’t find this out until year-end when your accountant asks why the margins don’t match the revenue. By then you’ve already bid five more jobs the same way.

Every Dollar Tracked

Labor hours, materials, subcontractors, equipment rental. Everything gets assigned to a job so you know what each project actually cost, not what you hoped it would cost.

Real-Time Visibility

See where you stand while the job is still open. Catch overruns before they eat your margin, not after the client’s already paid and moved on.

Where the Money Actually Goes

Labor is usually the killer. The bid assumed 80 hours, the job took 120. Nobody tracked it closely because everyone was busy doing the work. Materials you can see on an invoice. Labor just bleeds out slowly in ways that don’t show up until the job is done.

We set up systems to track time by job. Not complicated timesheets, just enough to know where hours are going. Same with materials and subs. Every cost lands in the right bucket so when you close a job, you know exactly what happened.

Labor

Who worked on what, and for how long. Simple tracking that shows you if a job ran over on hours before it shows up as a missing margin.

Materials and Subs

Purchase orders and subcontractor invoices tied to specific jobs. No more guessing which job that lumber was for when you’re trying to reconcile months later.

Bid Smarter Next Time

The real value isn’t knowing what happened on the last job. It’s knowing what to charge on the next one. When you have actual data from completed projects, you stop guessing. You know that bathroom remodels run 15% over on labor. You know that certain clients generate change orders. You know which job types are worth chasing and which ones look good but don’t pay.

We build reports that show profit by job, by job type, by customer. Patterns emerge. You start making pricing decisions based on evidence instead of gut feel.

Job Profitability

Gross margin on every completed job. Compare what you bid against what you spent. See which jobs are worth doing again and which ones to walk away from.