Payroll Services
We run payroll, handle the tax deposits, and file everything. You tell us the hours and approve the run.
Send Us the Hours
We calculate gross pay, figure the deductions, withhold federal and Virginia taxes, run direct deposits, and generate pay stubs. You review the numbers and approve before anything goes out.
No logging into payroll software. No remembering which deposit schedule you’re on. No researching why Virginia wants something different than the IRS. You approve, we run, everyone gets paid.
Each Run
Each Run
We process the pay period, calculate withholdings, and queue direct deposits. You get a summary to review. Once you approve, funds move and employees see their pay stubs.
Tax Deposits
Tax Deposits
Federal and Virginia payroll taxes deposited when they’re due. We track the schedule and make the deposits. You don’t touch it.
The Paperwork Behind the Paychecks
Running payroll creates a filing calendar most business owners don’t know exists. Quarterly 941s to the IRS. Withholding reports to Virginia Tax. Wage reports to the Virginia Employment Commission. Miss one and the penalty notice shows up a few months later.
At year end there’s another round. W-2s to employees, W-3 to Social Security, 1099s for any contractors. We handle all of it. You don’t track deadlines or fill out forms.
Quarterly
Quarterly
Federal 941, Virginia withholding, VEC unemployment. Filed electronically, on time, every quarter. No reminders needed from your end.
Year-End
Year-End
W-2s generated and distributed. W-3 filed. 1099s if applicable. Done before January is over.
Why This Matters
Payroll taxes aren’t like other business debts. The money you withhold from an employee’s check belongs to the government immediately. If it doesn’t arrive on time, they don’t send a friendly reminder. They send a penalty. And unlike most business liabilities, payroll tax debt can follow you personally.
Then there’s your team. A late paycheck or a wrong amount and you’re having a conversation nobody wants. Reliable payroll is the minimum for keeping good people around.
Rates Change
Rates Change
Virginia unemployment percentages shift. Federal withholding tables update. We track the changes and adjust. Your payroll stays compliant without you monitoring anything.
Hours Back
Hours Back
Payroll takes most owners two to four hours per pay period. That’s a full day every month you could spend running your business instead of calculating deductions.
Greater Richmond's Small Business Bookkeeper
The Next Step:
A Short Conversation
Fifteen minutes to tell us what you're dealing with. We'll let you know how we can help and give you a clear price quote.
