Inventory Management

Track what you have, what's selling, and what's sitting. Know your true cost of goods and stop guessing at margins.

The Shelf vs. The Spreadsheet

You have a rough idea of what’s in stock. Enough to order more when something looks low, not enough to know what’s actually happening. The spreadsheet says 40 units, the shelf has 28, and nobody knows where the other 12 went. Shrinkage, miscounts, theft, spoilage. Could be any of them. Could be all of them.

We build systems that track inventory properly. What came in, what went out, what’s sitting there costing you money. When the numbers don’t match, you find out before it becomes a problem you can’t trace.

Accurate Counts

Set up proper tracking so the system reflects reality. Regular reconciliation between what the books say and what’s actually there.

Shrinkage Visibility

When inventory disappears, you’ll know. Not months later when margins look wrong, but close enough to do something about it.

Cash Sitting on Shelves

Inventory is money you’ve already spent waiting to become money again. The longer it sits, the worse the return. That slow-moving SKU in the back? That’s cash you could have used for payroll, for equipment, for anything other than gathering dust.

Most business owners know they have dead stock. They just don’t know how much or which items are the real problem. We give you reports that show what’s moving, what’s not, and how long it’s been sitting there.

Turnover Reports

Which items sell fast, which items don’t. How many days of stock you’re carrying on each product. Data to make decisions about what to reorder and what to clear out.

Reorder Points

Set thresholds so you know when to buy more before you run out. Stop the cycle of stockouts on popular items while slow movers pile up.

True Cost of Goods

Your margins are a guess until you know your real cost of goods sold. Not what you paid for inventory months ago, but what it actually cost to deliver what you sold this month. That number changes with your supplier prices, your shrinkage rate, and how efficiently you’re moving product.

We track COGS properly so your P&L reflects reality. When margins shrink, you see it in the reports instead of wondering why there’s no cash left after a busy month.

Accurate Margins

Know your real profit per product, per category, per location if you have more than one. Stop assuming and start measuring.

Pricing Decisions

When costs go up, you need to know quickly. Proper inventory tracking shows you when your margins are getting squeezed so you can adjust before it eats into profit.

Greater Richmond's Small Business Bookkeeper