Property Managers & Investors
Six properties, one bank account, no idea which ones are making money. We separate it out so you can see what's actually happening.
Everything in One Pile
Rent comes in from six properties. It all lands in the same account. Repairs get paid out of the same account. The mortgage payments, the insurance, the property management fees. By the end of the month you know roughly what’s left, but you couldn’t say which property put it there.
One property might be cash-flowing $800 a month. Another might be bleeding $200 after that HVAC repair. A third might be breaking even and you wouldn’t know it. When everything’s lumped together, the winners hide the losers.
Who This Is For
Who This Is For
Landlords with a few rentals, investors building a portfolio, property managers handling multiple owners. Anyone who needs to see each property as its own business.
The Problem
The Problem
Overall you’re making money. But which properties are pulling the weight and which ones are dragging? That answer changes what you should buy, sell, or keep.
Every Property Is Its Own P&L
A duplex in the Fan isn’t the same as a single-family in Chesterfield. Different rent, different expenses, different returns. Treating them as one business means you’re averaging everything together, and averages hide the truth.
We track income and expenses by property. Rent collected, mortgage paid, repairs, property taxes, insurance, management fees. Each address gets its own column. At the end of the month, you see exactly what each one contributed or cost.
Per-Property Income
Per-Property Income
Rent, late fees, pet fees, laundry income. Everything that comes in, tracked to the property that generated it.
Per-Property Expenses
Per-Property Expenses
Mortgage, taxes, insurance, repairs, management, utilities you cover. Everything that goes out, assigned where it belongs.
The Repair That Changes Everything
A property cash-flows $600 a month. Looks great on paper. Then the roof needs work. $8,000 out the door. That property just went negative for the year, but you won’t see it if repairs get dumped into a general maintenance category.
Some properties eat repairs. Old plumbing, aging systems, tenants who don’t report problems until they’re expensive. Others run clean for years. When you track by property, you see which ones are actually performing and which ones are costing you more than they return.
Capital vs. Maintenance
Capital vs. Maintenance
A new roof is different from a clogged drain. We categorize correctly so your books reflect reality and your taxes are right.
Repair History
Repair History
What’s been spent on each property over time. When a unit keeps eating money, you’ll see the pattern and can decide what to do about it.
Decisions Based on Data
Should you sell the townhouse and buy another duplex? Should you refinance the fourplex? Is it time to raise rent on the single-family or will you lose the tenant? These questions have answers when you know the real numbers for each property.
We give you per-property P&Ls every month. Cash flow, net operating income, cap rate if you want it. When a deal comes along or a decision needs to be made, you’ll have the data to back it up instead of a gut feeling and a spreadsheet you haven’t updated in six months.
Portfolio View
Portfolio View
All properties, side by side. See which ones perform, which ones struggle, and how the portfolio looks as a whole.
Lending Ready
Lending Ready
When a bank wants to see property financials for a refi or a new purchase, the numbers exist and they’re organized the way lenders expect.
Greater Richmond's Small Business Bookkeeper
The Next Step:
A Short Conversation
Fifteen minutes to tell us what you're dealing with. We'll let you know how we can help and give you a clear price quote.
